8 Tragic Mistakes You're Making When Using a Virtual Assistant

Bringing a virtual assistant on board is like pressing the fast-forward button on your productivity and reclaiming your time.

But let’s be real—it’s not a magical solution.

It's about building a relationship that grows stronger over time.

Here’s a rundown of common slip-ups we've seen and how you can steer clear of them.

Skimping on Communication

Chatting with your VA should be part of your daily routine, especially if they're a big part of your operations. Regular check-ins keep everyone on the same page and iron out any kinks along the way.

Expecting Miracles Overnight

Remember, a VA isn’t a cure-all. Like any good relationship, syncing up perfectly takes a bit of time. View your interactions with your VA as a long-term investment, where small, consistent improvements pave the way to success.

Holding Back Information

Think of it this way: you wouldn’t bake a cake without all the ingredients, right? So, when delegating tasks, make sure you give all the details upfront. This minimizes time wasted on clarifications and helps your VA nail it from the start.

Withholding Feedback

Open lines of communication are crucial. If something isn’t up to scratch, speak up. Constructive feedback helps your VA improve. Similarly, don’t hold back praise—affirmation goes a long way in reinforcing good habits.

Forgetting the Human Touch

Your VA isn’t just a resource; they’re a person who appreciates kindness and respect. Small gestures like asking about their day or acknowledging their hard work can significantly enhance your working relationship.

Underutilising Their Skills

Delegating effectively is why you hired a VA in the first place. If you find it tough to hand over tasks, you’re not only overloading yourself but also underusing their capabilities. Let go gradually—trust builds over time.


Micromanagement can stifle your VA’s ability to truly shine. Step back and let them handle the tasks you’ve assigned. This trust not only empowers them but also allows you to focus on broader business strategies.

8. Not Showing Appreciation

A simple “thank you” can do wonders. Everyone wants to feel valued, and acknowledging your VA’s contributions fosters a positive and productive work environment.

Ready to optimize your VA experience even further? Reach out to us at Strictly Savvy for tailored advice and support.

Remember, a great VA relationship is about partnership and growth, helping you free up your time to focus on what you love doing most.


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