When exactly is the right time to hire a virtual assistant?

If you’re here reading this article, it’s probably because you’re on the fence about whether you actually need a virtual assistant’s help with your admin, bookkeeping and creative tasks.  

When you’re used to doing all the things, by yourself, day after day, it can be hard to look at your workload objectively and think “yep, it’s time to delegate some of this!”.  

We’re here to help with four of the most common triggers that should prompt you to assess if a VA is right for you. 

“I'm spending too much time on non-revenue generating activities”

If you're regularly doing small, time-consuming tasks like inbox management, chasing your team to put in their leave requests, tracking down receipts and invoices, managing spreadsheets, coordinating your client meeting in your calendar or anything else that isn't a good use of your time, you should be considering a VA.  

These small tasks add up to a large chunk of your time that's being taken away from big-picture, revenue generating activities in your business. This big-picture stuff is what you got into business to do! A virtual assistant will help you carve out that much needed time in your day to get back to doing what you do best. 

Delegate these tasks:  

  • Diary and inbox management 
  • Data management and reporting 
  • Payroll and bookkeeping 

“I’m missing important deadlines”

Realising that you've missed important deadlines is another sure-fire sign that you need a virtual assistant's help. Whether it's GST filing, invoice due dates, or any other compliance-type deadlines, a virtual assistant will keep track of these things, and make sure they're submitted on time.  

Delegate these tasks: 

  • GST returns 
  • Accounts payable and receivable management 
  • Diary and inbox management 

“I have no capacity to do the things I want to do”

If you've been putting off your next big business idea because you just don't have the time to implement it in your already busy schedule, consider a virtual assistant.  

This comes back to the concept of getting those everyday admin tasks off your to-do list. You'll be amazed at how much time you'll be able to claim back to work on the things you're passionate about.  

Not convinced? Try tracking the time these small tasks take you over the course of a week.  

Now imagine what else you could be doing with that time! 

Delegate these tasks:  

  • Inbox and diary management 
  • Phone line management 
  • Bookkeeping 
  • Payroll 
  • Database management 

"I just don’t know how to do these things...”

If you find yourself in need of a new website, a digital marketing plan, bookkeeping support, or basically anything that you're not good at, outsource to an expert.  

Getting the help you need to take your business to the next level just makes sense. Trying to DIY these tasks and projects not only takes up your precious time, but the result you get won’t match what an expert will be able to produce.  

Delegate these tasks: 

  • Bookkeeping 
  • Payroll 
  • Graphic design 
  • Website design 
  • Digital marketing 

So, did any of the above statements ring true for you?

If you’re ready to skyrocket your productivity, you’re in the right place. Book a discovery call with us to talk about how we could help you.


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