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Delegating When You've Always Done It Yourself

Are you the type of person that struggles to delegate your tasks?

If you've always done everything yourself, handing over the reins to someone else seems almost impossible, right? It can feel like "no one can do this task as accurately or efficiently as me” or “it would take too long to train someone else to do it right”. 

This is a common mindset to fall into, but it almost always leads to burnout and overwhelm as you try to manage everything.  

Here's are our top three tips for mastering the art of delegation: 

  1. Evaluate the tasks that you could delegate 
    Once you really start to think about it, a lot of the admin tasks that you handle day to day could be delegated with the right handover and training. Try jotting down the things that you are doing on an average day (maybe even record how long these things are taking you!). Once you see it laid out in front of you, you'll be able to spot the 'quick little jobs’ that are eating up a lot of your time. These are the kind of tasks that could be delegated to a team member or VA with the right training. Which brings us to point number two... 
  2. Provide detailed instructions and training 
    Set your team up for success! Provide detailed instructions on how to complete the process that you are delegating by way of video or written instructions. Don't assume that any steps in the process are common sense, obvious or unimportant. By investing time at the start to provide such detailed instructions, you will save time in the long run as your team will be able to complete the task to the same high standard as you have been. 

    Two tools that we love to make this process easier are Berrycast and Berrycast allows you to create screen recording videos with audio so that you can talk team members through the whole process in real time. is a Chrome extension which automatically creates detailed written instructions with screenshots of your process, which you can save and share as a PDF.  
  3. Trust! 
    Now that you have invested time into training and provided detailed instructions around the task that needs completing, it's time to let go and trust that your team member or VA is going to get the job done. This doesn't mean that you can't check in on the process as your team member finds their feet, and it doesn't mean that they won't have questions for you in the beginning. It does mean that you can now step back and allow them to take over the task completely.

Not sure what type of tasks you could delegate? Browse through our list of 101 things here.  


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